Indigo, a global tech recruitment agency headquartered in Ukraine, needed a faster and more efficient way to bring LinkedIn candidate data into Zoho Recruit. Manual entry was slowing down their sourcing team and creating data quality issues, including duplicates and outdated records.
By adopting LinkMatch, Indigo transformed how LinkedIn data flows into Zoho Recruit. The integration cut profile entry time by up to five minutes per candidate, cleaned up their CRM, and opened the door to advanced features like LinkedIn message sync, mass exports from Sales Navigator, and AI-powered profile insights.
As Founder Anna put it:
“If I manually add a profile to Zoho Recruit, it takes 5–7 minutes. With LinkMatch, it’s 1–2 minutes.”
For recruiters, this type of efficiency gain is exactly what advanced LinkedIn sourcing strategies aim to achieve — pairing precision targeting with faster execution.
Client Profile
Name: Indigo Tech Recruiters
Industry: Recruitment / Executive Search
Headquarters: Ukraine
Founded: 2007
Background:
Indigo specializes in global tech recruitment and executive search, helping companies worldwide find and place high-value talent. With a database exceeding 300,000 candidates, Zoho Recruit is their operational backbone — but efficiency, collaboration, and data quality are critical to staying competitive in a crowded recruitment market. Their situation mirrored common issues outlined in our CRM lead search essentials, where the gap between search and storage slows down the entire recruitment cycle.
The Challenge
In executive search and tech recruitment, every minute spent on admin is a minute lost in competitive talent acquisition. Indigo’s sourcers were spending 5–7 minutes manually transferring each LinkedIn profile into Zoho Recruit.
This approach:
- Slowed down sourcing campaigns.
- Increased the risk of outdated records and duplicate entries.
- Made it hard to see who had already reached out to a candidate and what was discussed.
Valeriia, Indigo’s Strategic Partnership Specialist summed up the pain point:
“We have a huge database and many duplicates. LinkMatch instantly shows if someone is already in our CRM, which makes it much easier to keep it clean.”
These inefficiencies are typical when teams haven’t yet leveraged automating lead search — relying instead on manual processes that drain productivity.
The Solution: LinkMatch + Zoho
Integrating LinkMatch into their workflow gave Indigo a direct bridge between LinkedIn and Zoho Recruit:
- Profiles could be added with a single click.
- Custom mapping ensured data was stored in the right CRM fields.
- Green checkmarks and red crosses indicated in real time whether a profile already existed.
The LinkedIn message sync feature pulled entire conversation histories into Zoho Recruit, giving the whole team visibility into past outreach and preventing overlaps. Mass export from Sales Navigator meant multiple profiles could be added — fully mapped — in just a few clicks.
Valeriia explained the collaboration benefit:
“Saving LinkedIn conversations is one of my favorite features. We can always see who from our team reached out, what was discussed, and which job it was for.”
Key Solution Elements
- Real-time LinkedIn-to-CRM sync with status indicators.
- Custom field mapping tailored to Indigo’s data structure.
- LinkedIn message sync for unified outreach history.
- Mass export from Sales Navigator for bulk sourcing.
- Direct vacancy assignment from LinkedIn profiles.
- AI-powered profile insights like job change likelihood and communication style.
- Fast, responsive support that resolves issues in hours, not weeks.
“Saving LinkedIn conversations is one of my favorite features. We can always see who from our team reached out, what was discussed, and which job it was for.”
How Indigo Uses LinkMatch
LinkMatch now supports every stage of Indigo’s sourcing process:
- Searching business networks with instant visibility into CRM status.
- Adding new candidates in seconds, pre-mapped to the correct fields.
- Assigning candidates to openings without leaving the social network.
- Exporting batches of contacts directly into Zoho Recruit.
- Tracking messages and attaching notes to profiles in real time.
For targeted campaigns, their sourcers often combine LinkMatch with refined LinkedIn filters and Boolean search to build high-quality lists before adding them to the CRM.
As Valeriia put it:
“I don’t have to add a profile in Zoho and then go assign it to a vacancy. I can do it all directly through LinkMatch.”
For a comprehensive look at how LinkMatch connects with HubSpot and the technical aspects of the integration, check out our LinkedIn-Zoho Recruit integration use case.
Results & Impact
In a market where recruiters juggle speed with precision, Indigo’s results highlight how automation tools like LinkMatch directly affect business outcomes:
- Time savings: Profile entry reduced from 5–7 minutes to 1–2 minutes
- Cleaner database: Fewer duplicates thanks to instant profile status indicators
- Better collaboration: Shared visibility into outreach history and candidate notes
- Faster high-volume sourcing: Bulk export from Sales Navigator in two clicks
- Increased adoption of CRM features: Mapped fields and direct vacancy assignment encourage consistent data use
“Sourcing used to take much longer. LinkMatch saves us half the time — especially for updates and keeping history.”
These gains reflect a broader shift in the industry, where lead search trends show increasing reliance on automation to handle repetitive admin so recruiters can focus on building relationships.
Unlocking LinkMatch’s Full Potential
Indigo is an example of a LinkMatch user that actively explores new features instead of sticking to the basics.
They’ve begun testing AI-powered insights and outreach templates, and have requested product improvements like automated monthly profile updates for large databases.
Conclusion
For Indigo, LinkMatch transformed Zoho Recruit from a data repository into an active sourcing hub. The integration streamlined admin work, improved internal collaboration, and created a cleaner, more actionable candidate database.
In the high-stakes world of global recruitment, where relationships and timing are everything, that’s a competitive advantage.
As Anna summarized:
“LinkMatch + LinkedIn is the perfect combo for us.”
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